Business Travel Request Form

Enter Prompt:

Employee Details

Employee Name *

Department *

Employee ID *

Travel Details

Purpose of Travel *

Project/Client Name *

Departure Date *

Return Date *

Travel From *

Travel To *

Transportation Details

Mode of Transport *

Preferred Airline/Train

Departure Time *

Return Time *

Accommodation Details

Hotel Name

Check-in Date

Check-out Date

Room Preference

Estimated Expenses

Airfare/Train

Lodging

Meals

Miscellaneous

Total Estimated Cost: ₹0.00

Additional Comments

I confirm that this travel is necessary for business purposes and agree to comply with company travel policies

Help

Use the prompt to quickly fill the business travel request form. Ensure your prompt follows the specified format for accurate parsing.

Tips for Writing Prompts:

Use exact keywords: Create, travel request, for name, department, id, purpose, client, departureDate, returnDate, from, to, transport, airline, departureTime, returnTime, hotel, checkIn, checkOut, room, airfare, lodging, meals, miscellaneous, comments, compliancePolicy.
Specify departureDate, returnDate, checkIn, checkOut in YYYY-MM-DD format (e.g., 2025-06-01).
Specify departureTime, returnTime in HH:MM format (e.g., 08:00).
Ensure purpose, transport, and room values match form options exactly: purpose (Client Meeting, Project Site Visit, Conference/Event, Training), transport (Flight, Train, Car Rental, Personal Vehicle), room (Single, Double, Suite).
Optional fields (airline, hotel, checkIn, checkOut, room, airfare, lodging, meals, miscellaneous, comments) can be omitted.
Set compliancePolicy to true to check the compliance box.

Need More Help?

Contact support at support@example.com or refer to the user manual.

Follow this prompt format:

Create a travel request for name department id purpose client departureDate returnDate from to transport [airline ] departureTime returnTime [hotel ] [checkIn ] [checkOut ] [room ] [airfare ] [lodging ] [meals ] [miscellaneous ] [comments ] compliancePolicy

Keywords (use exactly as shown): Create, travel request, for name, department, id, purpose, client, departureDate, returnDate, from, to, transport, airline, departureTime, returnTime, hotel, checkIn, checkOut, room, airfare, lodging, meals, miscellaneous, comments, compliancePolicy

Values:

employee_name: Full name (e.g., John Doe)
department: Department name (e.g., IT)
employee_id: Employee ID (e.g., EMP123)
travel_purpose: Client Meeting, Project Site Visit, Conference/Event, Training
client_name: Project or client name (e.g., Acme Corp)
departure_date: YYYY-MM-DD (e.g., 2025-06-01)
return_date: YYYY-MM-DD (e.g., 2025-06-05)
travel_from: Departure city (e.g., New York)
travel_to: Destination city (e.g., London)
transport_mode: Flight, Train, Car Rental, Personal Vehicle
preferred_airline: Airline or train name (e.g., Delta)
departure_time: HH:MM (e.g., 08:00)
return_time: HH:MM (e.g., 18:00)
hotel_name: Hotel name (e.g., Hilton)
check_in_date: YYYY-MM-DD (e.g., 2025-06-01)
check_out_date: YYYY-MM-DD (e.g., 2025-06-05)
room_preference: Single, Double, Suite
airfare_cost: Numeric cost (e.g., 1200.00)
lodging_cost: Numeric cost (e.g., 800.00)
meals_cost: Numeric cost (e.g., 200.00)
misc_cost: Numeric cost (e.g., 100.00)
comments: Additional comments (e.g., Need to finalize contract)
compliance_status: true (to check box), false

Examples:

Create a travel request for name John Doe department IT id EMP123 purpose Client Meeting client Acme Corp departureDate 2025-06-01 returnDate 2025-06-05 from New York to London transport Flight airline Delta departureTime 08:00 returnTime 18:00 hotel Hilton checkIn 2025-06-01 checkOut 2025-06-05 room Single airfare 1200.00 lodging 800.00 meals 200.00 miscellaneous 100.00 comments Need to finalize contract compliancePolicy true
Create a travel request for name Alice Smith department Sales id EMP456 purpose Conference/Event client Tech Expo departureDate 2025-07-10 returnDate 2025-07-12 from Chicago to Las Vegas transport Flight departureTime 09:00 returnTime 15:00 compliancePolicy true