Supplier Return Form - QC Failure

Instructions

Follow this prompt format:

Update a return with supplier return-number return-date reason description items , , ; , , [; ...] debit-note verified

Keywords (use exactly as shown): Update, return, supplier, return-number, return-date, reason, description, items, debit-note, verified

Values:

• supplier_name: e.g., ABC Supplies
• return_number: e.g., RET-2025-001
• return_date: YYYY-MM-DD (e.g., 2025-04-24)
• qc_failure_reason: defective, nonConforming, damaged, other
• description: e.g., Items failed tensile strength test, or empty
• items: semicolon-separated list of item_code, quantity, unit_price (e.g., STL-PLT-001, 50, 10.00)
• debit_note_number: e.g., DN-2025-001
• verify_details: true, false

Examples:

• Update a return with supplier ABC Supplies return-number RET-2025-001 return-date 2025-04-24 reason defective description Items failed tensile strength test items STL-PLT-001, 50, 10.00; STL-PLT-002, 30, 15.00 debit-note DN-2025-001 verified true
• Update a return with supplier XYZ Corp return-number RET-2025-002 return-date 2025-04-25 reason nonConforming description Dimensions out of tolerance items BRG-001, 100, 5.50 debit-note DN-2025-002 verified false
• Update a return with supplier Global Traders return-number RET-2025-003 return-date 2025-04-26 reason damaged description Crates damaged during shipping items PKG-001, 20, 25.00; PKG-002, 10, 30.00 debit-note DN-2025-003 verified true

Tips for Writing Prompts:

• Use exact keywords as shown above.
• Specify dates in YYYY-MM-DD format.
• Ensure reason matches allowed values (defective, nonConforming, damaged, other).
• Include all required fields: supplier, return-number, return-date, reason, items (at least one), debit-note, verified.
• Total Amount and Debit Note Amount are calculated automatically and not included in the prompt.

Need More Help?

Contact quality control at qc@example.com or refer to the supplier return guidelines.