Travel Expense Claim Form

Enter Prompt:

Employee Information

Employee Name

Department

Claim Date

Travel Information

Travel Request ID

Purpose of Travel

From Date

To Date

Expense Details

Expense Type

Description

Amount

Receipt

Total Claim Amount: ₹0.00

Bank Details for Reimbursement

Account Number

IFSC Code

Bank Name

Account Holder Name

I declare that all expenses claimed are genuine and incurred during official travel. I agree to provide original receipts if requested.

Instructions

Follow this prompt format:

Create a claim for employee department claim-date request-id purpose from to expenses , , ; , , [; ...] account ifsc bank holder declare

Keywords (use exactly as shown): Create, claim, employee, department, claim-date, request-id, purpose, from, to, expenses, account, ifsc, bank, holder, declare

Values:

employee_name: e.g., John Doe
department: e.g., Sales
claim_date: YYYY-MM-DD (e.g., 2025-04-24)
travel_request_id: e.g., TR12345
purpose_of_travel: Client Meeting, Project Site Visit, Conference
from_date: YYYY-MM-DD (e.g., 2025-04-20)
to_date: YYYY-MM-DD (e.g., 2025-04-22)
expenses: semicolon-separated list of type, description, amount (e.g., Airfare, Flight to Mumbai, 15000.00; Lodging, Hotel Stay, 8000.00)
account_number: 9-18 digits (e.g., 123456789012)
ifsc_code: e.g., SBIN0001234
bank_name: e.g., State Bank of India
account_holder_name: e.g., John Doe
declaration: true, false

Examples:

Create a claim for employee John Doe department Sales claim-date 2025-04-24 request-id TR12345 purpose Client Meeting from 2025-04-20 to 2025-04-22 expenses Airfare, Flight to Mumbai, 15000.00; Lodging, Hotel Stay, 8000.00 account 123456789012 ifsc SBIN0001234 bank State Bank of India holder John Doe declare true
Create a claim for employee Jane Smith department Engineering claim-date 2025-04-25 request-id TR67890 purpose Project Site Visit from 2025-04-18 to 2025-04-19 expenses Local Transport, Taxi to Site, 2000.00; Meals, Dinner, 1500.00 account 987654321098 ifsc HDFC0005678 bank HDFC Bank holder Jane Smith declare true
Create a claim for employee Alice Brown department Marketing claim-date 2025-04-26 request-id TR11223 purpose Conference from 2025-04-15 to 2025-04-17 expenses Airfare, Flight to Delhi, 20000.00; Lodging, Conference Hotel, 12000.00; Meals, Event Catering, 3000.00 account 456789123456 ifsc ICIC0009012 bank ICICI Bank holder Alice Brown declare true

Tips for Writing Prompts:

Use exact keywords as shown above.
Specify dates in YYYY-MM-DD format.
Ensure purpose and expense types match allowed values.
Format expenses as: type, description, amount; separated by semicolons.
Include at least one expense entry.
Ensure account number is 9-18 digits and IFSC code is valid.
Set declare to true to submit the claim.

Need More Help?

Contact HR support at hr@example.com or refer to the expense claim guidelines.