Budget Entry Form

Instructions

Follow this prompt format:

Create a budget for name type period department total prepared-by categories , , ; , , [; ...] approver status comments

Keywords (use exactly as shown): Create, budget, name, type, period, department, total, prepared-by, categories, approver, status, comments

Values:

• budget_name: e.g., Q1 2025 Marketing Budget
• budget_type: marketing, purchase, production, project, it
• budget_period: YYYY-MM (e.g., 2025-03)
• department: e.g., Marketing Dept
• total_budget_amount: e.g., 500000.00
• prepared_by: e.g., John Doe
• categories: semicolon-separated list of category, description, amount (e.g., Advertising, Social Media Ads, 200000.00; Events, Trade Show, 150000.00)
• approver_name: e.g., Jane Smith
• approval_status: approved, pending, rejected
• approval_comments: e.g., Initial draft for review, None

Examples:

• Create a budget for name Q1 2025 Marketing Budget type marketing period 2025-03 department Marketing Dept total 500000.00 prepared-by John Doe categories Advertising, Social Media Ads, 200000.00; Events, Trade Show, 150000.00 approver Jane Smith status pending comments Initial draft for review
• Create a budget for name Annual IT Upgrade type it period 2025-06 department IT Dept total 300000.00 prepared-by Alice Brown categories Software, Licenses, 100000.00; Hardware, Servers, 150000.00 approver Bob Johnson status approved comments Approved for implementation
• Create a budget for name Factory Expansion type production period 2025-04 department Production total 1000000.00 prepared-by Charlie Davis categories Labor, Factory Workers, 400000.00; Utilities, Electricity, 300000.00 approver Emma Wilson status rejected comments Requires cost justification

Tips for Writing Prompts:

• Use exact keywords as shown above.
• Specify period in YYYY-MM format and amounts as decimals (e.g., 500000.00).
• Ensure type and status match allowed values.
• Format categories as: category, description, amount; separated by semicolons.
• Use "None" for comments if not applicable.
• Include at least one category allocation.

Need More Help?

Contact finance support at finance@example.com or refer to the budget guidelines.