Common Audit Form

Instructions

Follow this prompt format:

Create an audit for company department audit-date auditor period type scope objective [] findings non-conformities status recommendations add-to-summary

Keywords (use exactly as shown): Create, audit, company, department, audit-date, auditor, period, type, scope, objective, findings, non-conformities, status, recommendations, add-to-summary, and audit-specific keywords (e.g., iso-standard, iso-clauses for type iso)

Values:

• company_name: e.g., ABC Corp
• department: e.g., Finance
• audit_date: YYYY-MM-DD (e.g., 2025-04-24)
• auditor_name: e.g., John Doe
• audit_period: YYYY-MM (e.g., 2025-04)
• audit_type: iso, accounts, erp, it, pcmm, 6sigma, inventory, asset
• audit_scope: e.g., Review quality management
• audit_objective: e.g., Ensure ISO 9001 compliance
• observations: e.g., Minor documentation gaps
• non_conformities: e.g., 2
• audit_status: pass, fail, pending
• recommendations: e.g., Improve document control, None
• add_to_summary: true, false
• Audit-Specific Fields:
  • iso: iso-standard (e.g., ISO 9001), iso-clauses (e.g., 4.1, 5.2)
  • accounts: accounts-ledger (e.g., General Ledger), accounts-amount (e.g., 1000000.00)
  • erp: erp-module (e.g., Finance Module), erp-users (e.g., 50)
  • it: it-system (e.g., Network Security), it-vulnerabilities (e.g., 3)
  • pcmm: pcmm-level (e.g., Level 3), pcmm-process (e.g., Training Program)
  • 6sigma: 6sigma-project (e.g., Process Optimization), 6sigma-defects (e.g., 10)
  • inventory: inventory-location (e.g., Warehouse A), inventory-items (e.g., 500)
  • asset: asset-type (e.g., Machinery), asset-count (e.g., 20)

Examples:

• Create an audit for company ABC Corp department Finance audit-date 2025-04-24 auditor John Doe period 2025-04 type iso scope Review quality management objective Ensure ISO 9001 compliance iso-standard ISO 9001 iso-clauses 4.1, 5.2 findings Minor documentation gaps non-conformities 2 status pending recommendations Improve document control add-to-summary true
• Create an audit for company XYZ Ltd department Accounts audit-date 2025-04-25 auditor Jane Smith period 2025-03 type accounts scope Review financial transactions objective Verify accuracy of ledgers accounts-ledger General Ledger accounts-amount 5000000.00 findings Unreconciled entries detected non-conformities 3 status fail recommendations Enhance reconciliation process add-to-summary true
• Create an audit for company Tech Inc department IT audit-date 2025-04-26 auditor Bob Johnson period 2025-04 type it scope Assess network security objective Identify vulnerabilities it-system Network Security it-vulnerabilities 4 findings Firewall misconfiguration non-conformities 4 status pending recommendations Update firewall rules add-to-summary true

Tips for Writing Prompts:

• Use exact keywords as shown above.
• Specify dates in YYYY-MM-DD and periods in YYYY-MM format.
• Ensure type and status match allowed values.
• Include audit-specific fields for the selected type.
• Use "None" for recommendations if not applicable.
• Ensure numeric fields (e.g., non-conformities, accounts-amount) are valid.

Need More Help?

Contact audit support at audit@example.com or refer to the audit guidelines.